Existing law requires the Secretary of State to establish and administer a records management program under the State Records Management Act. Existing law requires the head of a state agency to notify the secretary when records are digitized by a third-party vendor and appoint a representative from the state agency to serve as the Records Management Coordinator who is charged with specified duties, including, among other things, coordinating the state agency’s records management program.
AB 1759 will require the head of a state agency to notify the Secretary of State when records are digitized, regardless of whether this task is completed by a third-party vendor. AB 1759 requires the Records Management Coordinator of a state agency to notify the Secretary of State when a record is lost or destroyed.
(AB 1759 amends Sections 12220, 12222, 12227, 12230, 12274, and 12274.5 of the Government Code.)